A 6 Dec 2013 news article in the Straits Times (“S’pore staff ‘not engaged’ at work“) reports “three in four workers” in Singapore to be disengaged at work. Based on results from a recent Gallup poll, the findings highlight the need to provide workers with recognition for work well done and career advice, among other things (see these five tips from Gallup). And there’s also much to be said for having fair bosses (“Who Goes to Work For Fun?“, New York Times, 11 Dec 2013) and a work culture which encourages employee autonomy (“Fashion own model of work efficiency“, Straits Times, 21 Oct 2013).
We offer a few more ideas for motivating employees at the workplace (some being a bit more unusual than most):
1. Get a coffee machine
You’ve heard the news. Caffeine is good for memory (“Caffeine pill ‘could boost memory'”, BBC News, 12 Jan 2014). The ability to remember and recall things was superior for after having caffeine. (We might think we would perform better at a memory task if we, habitual coffee drinkers, drink coffee. For example. But that’s not the case because participants in this recent study were given a caffeine pill. So it’s purely the effect of caffeine not our perceptions about the benefits of caffeine which boosted memory abilities.)
2. Decorate the office with a sofa
We know from bitter experience that drinking too much coffee after noon can keep us from falling asleep at night. And there’s research to support this idea (“Late afternoon, early evening caffeine can disrupt sleep at night”, Science Daily, 14 Nov 2013): The study shows that drinking coffee even as early as 6 hours before bedtime lessens sleep duration by an unperceptible extra hour of sleep. A powerful 10 minute snooze could potentially help the genuinely soporific employee continue his or her productive day: But first, one must of course know how to nap.
3. Incorporate green spaces at work
A new study reports better mental wellbeing among those who relocated their homes in a greener urban area (“Green spaces deliver lasting mental health benefits”, Science Daily, 7 Jan 2014). Those rooftop gardens and squares of lush greenery won’t just benefit residents in high-rise flats. They could have benefits for office workers too.
4. Encourage employees to switch off
According to a recent study by Expedia, employees in America, Korea and Japan don’t take full advantage of their personal leave, while an overwhelming majority among employees in Malaysia, Thailand, and India who do take their personal leave, spend a substantial amount of their vacation time checking and responding to work emails. Because making time to destress has positive benefits for our mental wellbeing, it’s helpful to have a work culture where employees can go on vacation without checking their work inbox. Better still, encourage them to aim for a destination (see The Guardian for suggestions) with limited wifi or mobile phone reception!. And not surprisingly, this is already corporate policy at some workplaces: “Companies act to avoid costly burnout” (Straits Times, 9 Dec 2013).
5. Keep meetings to the point
Have employees do less. Gasp. Not more. That’s the current school of thought. It says we should resist adding more things to the To Do list of skilled workers (read this Economist article, “In praise of laziness“, 17 Aug 2013). We could be so much more productive if meetings were facilitated by a moderator mindful of time and the agenda. And if emails were restricted to convey information rather than a day-long ping-pong match which could be boiled down to a 15 minute conversation over coffee or tea. And we could be leading rather productive lives without email ping-pong. It’s old-fashioned, but talking does have its place.
6. Work hard, play hard
While technology allows us to work anywhere, it may have damaging consequences. A recent UK study reported in Daily Science found that work overload was closely related to compulsive use of the internet (and signs that they were experiencing high levels of anxiety and depression, as well as isolation), while another recent report (“Smartphones may harm productivity at work, study finds“, Today, 27 Jan 2014) indicates that checking mail after office hours disrupts our ability to attain adequate rest, which in turn affects our performance at work the next working day.
If we had a reason to leave work on time (because we need to get to that social dance event, french grammar class, blues-jazz jam session, wine tasting date), we would probably be more efficient during our work day. If our co-workers were hanging out together for dinner and after-dinner drinks (or dessert), we would have shorter lunches. If our manager or team leader were to be also going to the same gym class or badminton game, we might check facebook less, spend less time planning holidays and shopping online during work hours, and be more punctual at clocking out.
7. Green Fridays
It’s easy for employees to exercise on the way to work in non-tropical climates. Even though we have climate-controlled buildings and the weather’s been impressively cooperative (in the low 20°s Celcius) in the more recent weeks, it’s still not really conducive for a brisk walk to the office. Unless there are shower facilities there. Casual Fridays is far from rampant, and Sweatpants Fridays seems unlikely to take off here (“Working wear on Friday? No sweat, boss!“, Washington Post, 3 Jan 2014). But for those still open to the idea of being healthy at least once a week, Fridays could be the day to have everyone go for a walk after office hours and the day for eating one’s own pack lunch of fruits and vegetables.
A recent study shows that corporate wellness programmes help those with a chronic illness, and a lower rate of absenteeism. But having a workplace wellness programme (particularly one that incorporates an employee assistance programme to address employee mental and emotional wellbeing) is only the first step. Cultivating a corporate culture which helps employee engagement benefits the employer and stakeholders in the longer term.